Embed Fonts so Others Can View Your Document

Summary: Develop complex Word 2003 documents with multiple fonts that others can easily view.

If you create a Word 2003 document using a variety of unique fonts, though the document may look great on your machine, it may not look so good on another computer that doesn’t have the same fonts installed. Instead of sending the font files over to another machine (which may or may not be legal depending on a font’s copyright status), you can actually embed TrueType fonts into your Word 2003 document. This way, your document should be viewable the way you originally intended.

1. Choose “Tools” then “Options”.
2. When the “Options” multi-tabbed dialog box appears, click the “Save” tab.
3. Check “Embed TrueType fonts”.
4. Click “OK” to close the dialog box.

To disable this feature when you are done saving and distributing documents with uncommon TrueType fonts, just repeat the above steps but uncheck the box “Embed TrueType fonts”.

Note that, naturally, documents saved with embedded TrueType fonts will have a larger size than other documents. This may be useful to know in case you want to send your documents as file attachments.